Why you need
to switch from Smartcat to XTM

When translation teams outgrow basic project coordination tools, they need proper workflow automation and quality controls. XTM Cloud offers the structured processes, visual editing features, and enterprise security that modern localisation departments require beyond simple task distribution platforms.

Built-in terminology management and real-time quality metrics ensure consistency across all markets. With integrations into leading content systems and full process visibility, XTM Cloud gives localization teams the control and efficiency Smartcat can’t match.

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Trusted by teams at over 1,000 of the world’s leading organizations
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Professional translation management for expanding teams

XTM Cloud delivers organised workflows and business-grade controls that growing teams depend on. Smartcat focuses on community-driven translation memories and basic job allocation. XTM Cloud provides automated routing, complete file previews, and artificial intelligence tools that operate throughout your entire localisation process.

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The results only XTM can deliver

Whether you’re a localization manager, marketer, or product team, we streamline the entire process—saving time, reducing costs, and boosting quality

125%

increase in translation quality

40%

cost savings on external vendors

90%

faster time-to-market

Key reasons teams switch from Smartcat to XTM Cloud

Automated workflows designed for business growth

XTM Cloud operates through smart workflow systems that adjust to your company needs. Rather than Smartcat's community-based job distribution, our platform directs work using logic, schedules, and quality measures. This organised approach delivers better deadline management and reliable outcomes when your translation workload expands.

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Full document previews for better quality

XTM Cloud's SmartContext technology shows complete file layouts for HTML, InDesign, XML, and video materials. Translators view whole document designs instead of separate text segments. This visual approach prevents errors and boosts translation precision compared to Smartcat's basic string-only display.

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Transparent artificial intelligence you can trust

Smartcat AI functions like a closed system with unknown model origins. XTM Cloud offers complete visibility into AI processes. Our Advanced AI Pack features Language Guard for compliance checking, Intelligent Score for quality measurement, and workflow-activated automation. You can connect your own language model keys or use hosted models with total control over AI results.

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Business-grade terminology management

XTM Cloud provides controlled terminology handling with proper oversight systems. Smartcat's community-shared translation memory approach causes consistency issues when multiple users access shared language resources. Our system keeps translation memories and terminology databases separate to preserve quality standards across all projects.

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Multiple hosting options for compliance needs

XTM Cloud supports private cloud and on-site installation choices alongside standard cloud hosting. Smartcat's cloud-only model creates compliance obstacles for regulated sectors that require data location controls or isolated network environments.

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“Smartcat handled our small team well, but scaling up without organised workflows became difficult. XTM provided the automation complexity we required for business-level operations.”

Localisation manager, software company

“We couldn't satisfy our information security needs with their cloud-only structure. XTM's private cloud choice resolved our compliance issues straight away.”

Security director, banking services

Direct feedback from previous Smartcat users

Teams moving to centralised management systems frequently mention: "Their translation memory approach didn't provide the separation or quality control we required."

A common issue raised in AI-focused procurement processes: "We needed better control over our artificial intelligence and clearer insight into decision-making processes."

Users report problems with community-sourced translation memories that harm consistency across different projects. The lack of ability to separate language assets by client or subject area creates quality issues for professional translation departments.

Business customers often mention security worries with Smartcat's cloud-only approach, especially regarding data storage locations and AI model clarity.

Side-by-side comparison: XTM Cloud versus Smartcat

XTM Cloud
Smartcat
Feature
Feature
Workflow automation
Workflow automation
Logic-based, rule-controlled processes
Community-based job distribution
Visual context
Visual context
SmartContext with complete file layouts
String-level display only
AI transparency
AI transparency
Clear scoring with documented processes
Closed-box AI recommendations
Language model integration
Language model integration
Custom keys and hosted options
No personal language model support
Terminology management
Terminology management
Controlled oversight and quality assurance
Basic lists with shared translation memories
Hosting options
Hosting options
Cloud, private cloud, on-premises
Cloud only
Integration ecosystem
Integration ecosystem
Over sixty content management, development, and marketing connections
Limited native integrations
Vendor licensing
Vendor licensing
Complete licence sharing capabilities
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How XTM Cloud addresses Smartcat's main limitations

Organised workflow management

Smartcat's community-based approach works for straightforward projects but fails with complicated business requirements. When you switch from Smartcat, XTM Cloud's logic-controlled workflows manage multi-step approval processes, conditional routing, and deadline tracking without manual work.

Professional translator oversight

Smartcat depends on community-sourced translators with minimal supervision. XTM Cloud gives you complete control over translator selection, qualification monitoring, and performance tracking. This professional method ensures reliable quality and compliance with sector standards.

AI model clarity

Smartcat AI works without clear information about model sources, training materials, or decision processes. Teams that switch from Smartcat discover XTM Cloud provides total transparency about AI models, scoring methods, and quality measurements. You understand exactly how translation suggestions develop and can review AI decisions for compliance requirements.

Translation memory oversight

Smartcat's shared translation memory approach creates consistency problems when multiple organisations add to the same language database. When you switch from Smartcat to XTM Cloud, you receive separated translation memories by client, subject area, or project to maintain quality standards and prevent terminology mixing.

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Why XTM Cloud performs better for growing teams

XTM Cloud helps you scale translation across your entire organisation by automating everything from job routing to quality control. Unlike manual or crowd-based systems, it keeps projects moving even during peak periods — so teams switching from Smartcat often handle twice the workload without growing headcount.

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Frequently asked questions

How long does it take to switch from Smartcat to XTM Cloud?

Most organisations finish their migration within four to six weeks. This covers moving your translation memories, terminology databases, and project history. XTM offers dedicated migration assistance throughout the entire process to guarantee a smooth changeover.

What advantages does XTM Cloud provide over Smartcat for business teams?

XTM Cloud delivers organised workflow automation, business security choices, and AI transparency that Smartcat cannot provide. Smartcat uses community-based job distribution and shared translation memories. XTM Cloud offers logic-controlled workflows and managed language asset handling.

Does XTM Cloud work with the same file types as Smartcat?

XTM Cloud works with over forty file formats using complete visual context through SmartContext technology. Unlike Smartcat's string-level method, XTM Cloud shows full layout previews for InDesign, HTML, XML, and multimedia files. This visual context helps translators understand document structure and reduces mistakes.

How does XTM Cloud's artificial intelligence compare to Smartcat AI?

XTM Cloud offers complete AI transparency with documented scoring methods, quality measurements, and model sources. You can connect your own language model keys or use hosted models with total control over AI results. Smartcat AI operates as a closed system without clear documentation.

Can we transfer our current translation memories when we switch from Smartcat?

Yes, XTM Cloud can import your existing translation memories and terminology databases from Smartcat. Our migration team manages the technical aspects to ensure your language assets transfer properly and stay accessible in your new XTM Cloud environment.

What hosting choices does XTM Cloud offer that Smartcat doesn't provide?

XTM Cloud supports private cloud and on-premises installation alongside standard cloud hosting. This flexibility helps regulated industries meet data storage requirements and compliance standards that Smartcat's cloud-only approach cannot satisfy.

How much training do teams require when they switch from Smartcat?

Most teams become productive with XTM Cloud within one to two weeks. The interface is user-friendly, and many concepts transfer directly from Smartcat. XTM provides complete training materials and support to help your team adjust quickly.

Will switching from Smartcat interrupt our current projects?

Not with proper planning. XTM recommends finishing active Smartcat projects before migration or running both systems together during transition. Our migration team works with you to reduce interruption and maintain project continuity throughout the switch.

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