The smart way to switch from RWS and supercharge your translation workflow

RWS users often face high costs, complex setups, and disconnected tools that slow down localization. Managing multiple systems adds unnecessary overhead and makes it harder to scale.

XTM Cloud brings everything together in one AI-driven platform. It streamlines workflows, centralizes translation memory and terminology, and applies automation across the entire process. With enterprise-grade security, real-time reporting, and integrations into leading content systems, XTM gives teams the control and efficiency RWS can’t match.

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Trusted by teams at over 1,000 of the world’s leading organizations
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Proven by companies who left RWS complexity behind

XTM Cloud gives you the simplicity and intelligent automation that today’s localisation teams need. Instead of switching between three RWS tools for basic tasks, XTM Cloud consolidates everything into one workspace with visual content previews that RWS can’t.

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The results only XTM can deliver

Whether you’re a localization manager, marketer, or product team, we streamline the entire process—saving time, reducing costs, and boosting quality

125%

increase in translation quality

40%

cost savings on external vendors

90%

faster time-to-market

Why translation teams move from RWS to XTM Cloud

One platform, no confusion

XTM replaces Trados Studio, GroupShare and Trados Enterprise with one platform. No more tool juggling, integration fixing or guessing which app does what.

Translations with full context

SmartContext shows your content exactly as it will appear — from HTML and XML to InDesign and video. RWS offers no visual previews so you get late-stage layout issues and delays.

AI at every step

RWS limits AI to machine translation. XTM uses AI to catch compliance risks, score quality and route tasks based on real needs — all built into your workflow.

Cloud-native by design

XTM offers public cloud, private hosting or on-prem — no desktop licences, no manual updates, no legacy tool clashes. Just seamless modern localisation.

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“We had three RWS tools for basic localisation work. XTM Cloud consolidated everything and eliminated file transfers between Studio and Enterprise.”

Global technology company

“RWS couldn’t preview our marketing content. Our design team spent hours fixing layout issues that XTM Cloud’s SmartContext prevents.”

Enterprise marketing director

“RWS support was terrible. You need paid contracts for basic support. XTM Cloud includes quality support and responds when you need it.”

Localisation operations manager

Direct comparison: XTM Cloud versus RWS

XTM Cloud
RWS
Feature
Feature
Platform structure
Platform structure
Single unified cloud platform
Three separate tools (desktop + cloud + server)
Visual previews
Visual previews
Complete context for HTML, XML, InDesign, video, multimedia
AI capabilities
AI capabilities
Language Guard, Intelligent Score, Smart Workflow throughout
AI limited to Language Weaver translation only
Deployment
Deployment
Cloud, private cloud, on-premises
Desktop licences + server + cloud hybrid complexity
Workflow automation
Workflow automation
Flexible workflows with intelligent triggers
Basic sequential steps, restricted options
Translation memory
Translation memory
Real-time editing, concept matching
Manual import/export required
Support access
Support access
Quality support included
Paid contracts required for priority assistance
Vendor flexibility
Vendor flexibility
Compatible with any translation provider
Directed towards RWS Language Services
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Verified RWS user feedback
from G2

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“Project managers exported XLIFFs manually to share files with linguists.”
Verified G2 reviewer, mid-market company
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“Studio crashes with large files.”
Verified G2 reviewer, enterprise company
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“Desktop and cloud systems are not integrated. Everything feels separate.”
G2 review summary, 2024

How XTM Cloud fixes RWS’s big problems

Limited AI scope ignores workflow efficiency

RWS’s AI strategy stops at Language Weaver’s translation engine and ignores other workflow areas. Teams still handle manual routing, quality checking and compliance tasks. XTM Cloud applies intelligent automation to your entire localisation process, not just translation.

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Outdated desktop software creates barriers

RWS forces IT teams to manage desktop software licences, deploy updates manually and resolve compatibility issues. Remote teams struggle with VPN requirements and local file management. XTM Cloud’s cloud-first design eliminates desktop dependencies altogether.

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Platform fragmentation wastes time

RWS customers switch between Trados Studio for editing, GroupShare for server management and Trados Enterprise for cloud functionality. This creates version control issues, training complexity and stagnant productivity. XTM Cloud consolidates everything and enables real team collaboration.

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No visual context means costly mistakes

RWS offers no way to preview how translations will actually look. Linguists work with string lists and hope context comments are accurate. Layout problems only emerge during final review and cost expensive corrections and frustrated clients. XTM Cloud’s SmartContext shows full document layouts during translation work.

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Why XTM Cloud works for modern teams

XTM replaces multiple RWS tools with one seamless platform. See your content across any file type, automate workflows with AI-driven quality checks and compliance, and enjoy cloud-based flexibility with zero desktop dependencies.

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Get started today?

XTM Cloud has the platform unification, visual localisation and intelligent automation that modern translation teams need. Book a consultation to see how XTM Cloud can simplify RWS and speed up your localisation workflows.

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Frequently asked questions

How long does the switch from RWS take?

Most organisations complete the migration in 4-6 weeks. XTM Cloud provides dedicated migration support including translation memory export assistance, workflow consolidation planning and full team training. We eliminate desktop licence management and consolidate multiple RWS tools into one platform.

What makes XTM Cloud’s visual capabilities better than RWS?

XTM Cloud’s SmartContext shows full visual previews for HTML, XML, InDesign, video and multimedia content. RWS has no visual context at all. This prevents layout issues, reduces revision cycles and allows translators to work accurately without relying on inadequate context comments.

Does XTM Cloud support the same file formats as RWS?

XTM Cloud supports over 65 file formats including all major development, marketing and technical documentation file types. RWS Trados Studio supports many desktop file formats but XTM Cloud has better web-based processing with visual previews that RWS can’t deliver.

How does XTM Cloud’s AI compare to RWS Language Weaver?

XTM Cloud applies AI across your entire translation workflow with Language Guard for compliance monitoring, Intelligent Score for quality evaluation and Smart Workflow for automation. RWS limits AI to Language Weaver’s machine translation engine without broader workflow intelligence or quality management.

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