Upgrade your localisation with enterprise-grade translation management
beyond Crowdin

Growing translation teams need more than basic automation and simple workflows. While Crowdin serves development teams well, businesses scaling their localisation efforts require advanced workflow control, transparent AI integration, and deployment flexibility. XTM delivers the enterprise capabilities that help translation teams manage complex projects, maintain quality standards, and meet compliance requirements across global markets.

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Trusted by teams at over 1,000 of the world’s leading organizations
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The results only XTM can deliver

Whether you’re a localization manager, marketer, or product team, we streamline the entire process—saving time, reducing costs, and boosting quality

125%

increase in translation quality

40%

cost savings on external vendors

90%

faster time-to-market

Why localisation teams switch from Crowdin to XTM

Advanced workflow automation that scales with your business

XTM handles sophisticated, multi-step workflows with branching logic and conditional routing. Set up approval chains that adapt based on content type, target market, or quality requirements. Create automated decision points that route tasks to the right team members at the right time. Crowdin's basic rule system works for straightforward developer projects but falls short when you need complex enterprise workflows with multiple stakeholders and approval stages.

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Transparent AI integration you can control

Unlike Crowdin's closed AI system, XTM provides full transparency into how artificial intelligence makes decisions in your workflow. Bring your own API keys, use hosted language models, and understand exactly how AI suggestions get generated. Language Guard filters content for compliance requirements whilst Intelligent Score provides automated quality assessment. Smart Workflows route tasks based on AI insights you can see and control. When you switch from Crowdin, you gain visibility into every AI decision.

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Complete visual context for superior translation quality

XTM's SmartContext shows translators the full document layout for HTML, XML, InDesign, and video content. See exactly how text appears in the final product, not just isolated strings. This visual approach reduces translation errors and improves quality compared to Crowdin's text-only interface. Translators work faster and more accurately when they understand the complete context.

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Structured translation memory management for consistency

XTM supports rule-based translation memory and terminology governance with enforcement mechanisms. Set up approval workflows for glossary updates, maintain separate memories for different product lines, and ensure consistency across all content. Crowdin offers basic glossary features without enterprise-level controls or review processes that growing teams need.

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“Crowdin worked fine for our development team, but we needed stronger governance for marketing content. XTM gave us the review processes we were missing.”

Marketing operations manager

“We required a localisation platform, not just a translation tool. XTM's enterprise features made the business case clear.”

Global content director

“The lack of AI transparency was a compliance issue for us. XTM's explainable AI workflows solved that problem.”

Risk and compliance officer

Feature comparison: XTM versus Crowdin

XTM
Crowdin
Feature
Feature
Workflow automation
Workflow automation
Logic-driven with branching conditions
Basic rules without advanced logic
Visual context
Visual context
Complete file preview across all formats
Text strings with minimal preview
AI transparency
AI transparency
Bring-your-own keys with explainable processes
Translation memory
Translation memory
Structured governance with rule enforcement
Basic sharing without controls
Deployment flexibility
Deployment flexibility
Cloud, private cloud, on-premises options
Cloud-only hosting
Enterprise integrations
Enterprise integrations
Sixty plus business system connectors
Developer-focused integrations
User management
User management
Multi-role with cross-project permissions
Team-based with limited hierarchy
Project scaling
Project scaling
Built for enterprise volume and complexity
Optimised for software development
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Real feedback from Crowdin users

G2 badge five star review
“Suitable for basic translation needs but missing advanced project management capabilities for enterprise workflows.”
Verified review, large technology company
G2 badge five star review
“The automation helps with simple tasks but can't handle complex approval processes or conditional routing.”
Verified review, financial services firm
G2 badge five star review
“Insufficient options for custom workflows and enterprise quality control requirements.”
Review summary from leading software review platform

How XTM Cloud addresses Crowdin's key limitations

Complex workflow requirements

Crowdin works for simple development workflows but can’t handle enterprise complexity. XTM’s workflow engine supports conditional approvals, role-based routing, and adaptive quality gates, giving you automated processes that follow your business rules.

Enterprise governance gaps

Crowdin misses the governance features regulated industries need, with limited terminology control, basic TM management, and no compliance audit trails. XTM delivers rule-based QA, terminology enforcement, and full auditability to meet strict compliance standards.

AI visibility concerns

Crowdin’s AI lacks transparency—you can’t use your own keys, control data handling, or see how suggestions are generated. XTM offers hosted models, bring-your-own-key options, and explainable AI workflows that meet enterprise standards.

Hosting limitations

Crowdin limits you to cloud hosting, which doesn’t meet strict data residency or on-premises security needs. XTM gives you flexible deployment models, letting you choose the setup that fits your compliance and security requirements.

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Why XTM works better for growing localisation teams

When you switch from Crowdin to XTM, you get enterprise-ready automation, complete visual context, and security options that grow with your localisation requirements. XTM provides full visual previews for every file type, flexible deployment options for compliance needs, and robust translation memory controls that maintain brand consistency.

With more than 50 deep integrations across your technology stack, XTM fits into complex enterprise workflows without creating bottlenecks or requiring compromises. Your team can focus on strategic localisation goals rather than working around platform limitations.

The migration process includes dedicated support to move your existing translation memories, configure workflows, and train your team. Most organisations complete their transition within four to six weeks with minimal disruption to ongoing projects.

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Ready to switch from Crowdin?

Book a demonstration to see how XTM's enterprise features can improve your localisation workflow efficiency and quality outcomes.

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Frequently asked questions

How long does migration take when you switch from Crowdin to XTM?

Most teams complete their migration in four to six weeks with dedicated onboarding support. This includes moving translation memories, setting up new workflows, training team members, and configuring integrations. Migration specialists handle technical details whilst your team maintains project continuity.

What makes XTM's workflow control better than Crowdin's approach?

XTM supports conditional logic with branching workflows, multi-role assignments, and automated decision routing. Crowdin focuses on simple automation rules suitable for basic development workflows but cannot handle complex enterprise requirements with multiple approval stages and stakeholder groups.

How does XTM's AI transparency differ from Crowdin's system?

XTM provides complete AI transparency with bring-your-own-key support, hosted language models, and explainable automation processes. Crowdin's AI operates without visibility into decision-making logic. This transparency matters for regulated industries requiring audit trails and compliance documentation for AI-powered processes.

Can XTM handle the same file formats as Crowdin?

XTM supports all file types that Crowdin processes, plus advanced formats like InDesign, complex XML structures, and multimedia content with full visual context. Whilst Crowdin focuses on software localisation formats, XTM covers enterprise content management, marketing materials, and technical documentation requiring visual preview capabilities.

What deployment options does XTM offer compared to Crowdin?

XTM provides cloud, private cloud, and on-premises deployment options to meet different security and compliance requirements. Crowdin only offers cloud hosting, which can create challenges for organisations with data residency requirements or policies requiring on-premises infrastructure.

How does XTM's translation memory management compare to Crowdin?

XTM offers structured translation memory governance with rule-based quality assurance, approval workflows for terminology updates, and separate memory management for different product lines. Crowdin provides basic glossary sharing without enterprise-level controls or review mechanisms.

What kind of support do you get when you switch from Crowdin?

XTM provides dedicated migration specialists who handle data transfer, workflow configuration, team training, and integration setup. Support continues beyond migration with ongoing technical assistance and strategic guidance to optimise your localisation processes.

Why do enterprise teams choose XTM over Crowdin for scaling localisation?

Enterprise teams switch from Crowdin because they need advanced workflow automation, AI transparency, visual context for all content types, and flexible deployment options. XTM's governance features, compliance capabilities, and integration depth support complex business requirements that Crowdin cannot address effectively.

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